Group Leaders' safety responsibilities
Prior to your program, the Group Leader is responsible for:
Being familiar with medical histories
Group Leaders have a responsibility to be familiar with the health and medical background of their travelers. Ask your Program Consultant for our Health and Medical Profile form to collect this information from students, should your institution not have a process to collect this information. Travelers' health and medical information does not need to be submitted to EF Study Abroad prior to travel.
While abroad, the Group Leader is responsible for:
Supervision of the group at all times
The Group Leader (or a designated responsible adult) must accompany the group at all times, including during meals, sightseeing excursions and optional excursions. The Group Leader is not required to accompany students everywhere during free time, but they should always have a general idea of where students are and set up meeting places, etc.
Assisting with room assignments
The Field Director may need the Group Leader’s help upon arrival at each hotel as traveler rooming configurations may change from one hotel to the next.
Checking attendance and “counting heads”
Group Leaders will ensure that all travelers are accounted for. This might include having travelers count off or divide into smaller buddy groups.
Staying behind in an emergency
In the case of illness, accident, lost passport or anything that causes a traveler to remain behind, the Group Leader must stay with this traveler. They also must ensure that the rest of the group is accompanied by a responsible adult. If there are no other adults, the entire group will stay behind.